Sponsors & Exhibitors Manual

Thank you for participating in the 2021 Tasmanian Nursing and Midwifery Symposium.
The below information will assist with your preparation.

If you have any questions or require assistance please contact: mail@conferencedesign.com.au 

Exhibition Times

Exhibitor Bump In

Thursday 18 November 2021

Exhibitors are able to access the Mezzanine level to set up from 1600-1800.

Friday 19 November 2021

Exhibitors can access the Mezzanine level to set up from 0630. Please be ready by 0730.

Exhibitor Bump Out

Friday 19 November 2021

Pack up can commence following afternoon tea at 1500.

Open to delegates

Exhibition will be open to delegates at the following times:

Registration | 0730 – 0830
Morning Tea
| 1000 – 1030
Lunch | 1230 – 1330
Afternoon Tea | 1430 – 1500

The above timings may be subject to change.

Floor Plan
Table No. Organisation
1. Panda Pearls
2. Calmbirth
3. The University of Southern Queensland
4. Australian Nursing & Midwifery Federation Tasmania
6. The University of Tasmania
7. Spirit Super
8. Medecs Learning Sponsored Coffee Cart
Display Inclusions



1 dressed trestle table (2.4m long x 75cm wide)
Two chairs
1 x 4 amp power supply
Registration for ONE (1) company representative to staff the display
Listing on the symposium website
Listing in the symposium handbook
Printed handout of the delegate list (name, position, organisation, state)

Useful Contacts

Venue Contact

Laiyen Chow
Head of Event Coordination
Hotel Grand Chancellor Hobart

e: cateringevents@hgchobart.com.au
p: +61 (3) 6235 4548

Conference Design

Please contact organisers at Conference Design if you have any queries.

Conference Manager – Leesa McDermott
e: leesa@conferencedesign.com.au

Conference Coordinator – Tara Johnson
e: tara@conferencedesign.com.au

p. +61 3 6231 2999

Other Important Information


Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

  1. Download and use the delivery label provided by the venue.
  2. Confirm with your courier the delivery has been made BEFORE you arrive.
  3. Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive.
  4. Goods will only be accepted between the hours of 0800 and 1630, Monday to Friday, 3 working days prior to the event on Friday 19 November.


  1. All boxes for courier collection are to be left in your trade booth.
  2. Please have signed consignment notes from your preferred courier with you to use for return freight.
  3. Please have appropriate labels with your return freight and ensure they clearly state which courier company you are using.
  4. Freight is to be collected on Monday 22 November 2021.

Your Contact Person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.


Anyone from your Organisation attending the symposium or guests you wish to invite to the Congress must register with Conference Design before the symposium. An official name badge will be required to access the symposium and exhibition area.

Advertising Formats & Specifications

Your logo will be used on the website and in the printed handbook.

Print: EPS version

Web and Handbook: a high resolution PNG, JPG or TIFF image, no less than 250 KB in size.

Please upload via the online booking portal when you book or email to tara@conferencedesign.com.au.

  • Symposium Partner/Sponsors – As per the package benefits on the sponsorship page.

Include contact details, website link and any social media handles you wish to promote. The profile will be displayed on the symposium website and in the handbook.

Upload via the online booking portal when you book or email to tara@conferencedesign.com.au. The earlier the longer exposure your organisation will receive.

Full page:

  • 210mm wide by 297mm high + 3mm bleed

Half page:

  • 210mm wide by 148.8mm high + 3mm bleed

If you have purchased a Satchel Insert or have one included in your package please use the delivery label below to send inserts to the venue by Wednesday 17 November 2021 at the latest (180 units required)

Satchel Insert Delivery Label

Exhibitors can purchase a Satchel Insert for $800 including GST. Please email tara@conferencedesign.com.au if you wish to purchase a Satchel Insert.

Terms and Conditions | Sponsors and Exhibitors